Registration in the List of Economic Operators

A registered economic operator demonstrates compliance with personal standing eligibility requirements through registration alone (§ 152(1) of the Public Procurement Act). Registration is effective in relation to every contracting authority and contracting entity, and its information is not verified in procurement procedures (§ 152(4)). Being listed therefore replaces collecting extracts for each tender. However, the law allows the contracting entity to subsequently request certain documents under § 152(5) — registration does not replace them in absolutely every case, and you should know this upfront.

Our fee for both initial registration and renewal is generally €100. The Office also charges an administrative fee of €50 for the electronic filing method we use — paper filing would cost €100. The client pays this fee separately from our remuneration. For non-standard situations, we confirm the price upfront.

Registration is valid for three years (§ 152(6)). Renewal is not automatic — the Office extends validity if you file a new complete application no earlier than 60 and no later than 30 days before expiry and continue to meet the eligibility requirements (§ 156(6)). The window is narrow, and missing it means registration lapses and the process starts again. We therefore monitor it for our clients.

The Office enters an economic operator in the list within 15 working days of receiving a complete application with all attachments (§ 154(2)). Complete is the key word — if the application is incomplete, the Office requests additional documents and the process effectively takes longer; if these are not supplied within the specified period, it discontinues the proceedings and returns the application.

No. A registration application may be submitted electronically and signed with a qualified electronic signature (§ 153(3)). If you do not have an electronic signature, sign the documents by hand and send them to us by post. We therefore provide this service to clients throughout Slovakia; a meeting in Košice is an option, not a requirement.

You must notify the Office of changes to listed information within 30 days of the change and provide a current supporting document; no document is needed if the Office can obtain the information from public administration information systems (§ 156(1)). Notification uses the official form and can likewise be signed with a qualified electronic signature. For clients whose RPVS administration we also handle, these changes often arise together — we deal with them from a single set of documents.

These are two different registers serving different purposes. The List of Economic Operators is maintained by the Public Procurement Office and simplifies procurement participation. The Register of Public Sector Partners is maintained by the ministry, requires registration through an authorised person and concerns disclosure of beneficial owners for performance funded from public resources above the statutory thresholds. A company doing substantial business with the state generally needs both. Some documents overlap, so we can collect them together.

Our price is based on registration of a Slovak entity. A foreign entity involves a different scope of work — the law also recognises equivalent registration or certification issued by the competent authority of another Member State, so that may sometimes be the solution. We assess the situation and confirm the price upfront.