Corporate documents for an s.r.o. Updates 24/7.

Every s.r.o. needs the same basic set of corporate documents. Most companies have the set from formation day, untouched ever since. The original memorandum, no minutes and verbal shareholder decisions. This works until investor due diligence, a shareholder dispute or inheritance proceedings following a shareholder’s death.

The corporate document package addresses this as a product. Choose Essential with 16 documents for €1,000 or Premium with 24 for €1,500, receive them tailored to your company, and we keep them current for €10 per document per month. You need not know which documents your company needs. That is our job.

Essential: 16 documents keeping your company in order for the register

No surprises after ordering. These are the complete Essential contents.

Formation documents

1. Memorandum of association or deed of foundation. The company’s basic document in wording reflecting how it actually operates today.
2. Amendment to the memorandum. Change the registered office, activities or decision-making rules without drafting a new agreement.
3. Consolidated formation document. It must be deposited in the Collection of Deeds after every change; this is the version that belongs there.
4. Property owner’s consent to registration of the registered office. The document on which registered office filings most often stall.

Corporate decision-making

5. General meeting invitation. With the correct notice period and agenda to prevent challenges based on convening defects.
6. General meeting minutes. The document most frequently missing during due diligence.
7. Shareholder attendance list. The attachment without which minutes provide only partial support in a dispute.
8. Sole shareholder decision. For a single-member s.r.o. where no general meeting takes place.
9. Power of attorney for general meeting representation. When a shareholder cannot attend personally.
10. Resolution approving financial statements and profit distribution. The annual act most commonly carried out only verbally.

Directors and representation

11. Managing director’s service agreement. Remuneration, duties and liability in place of silence interpreted against the director.
12. Appointment and removal of a managing director. A resolution in a form accepted by the registry court.
13. Grant and revocation of procuration. Where someone other than a director is to represent the company.

Register and data protection

14. Commercial Register change application. With the list of supporting documents.
15. Contribution administrator’s declaration of payment. Evidence concerning share capital and its changes.
16. GDPR notice for business partners. The information obligation towards partners’ contact persons addressed in one place.

The shareholders’ agreement and business interest transfer documents are in Premium.

Premium: 24 documents protecting company ownership

Everything in Essential plus eight documents. They protect who owns the company and what happens when owners separate or one dies.

Ownership and transfers

17. Shareholders’ agreement. Profit distribution, decision-making, deadlock and departure terms — arrangements often made verbally and unenforceable.
18. Business interest transfer agreement. Including transferor statements protecting the buyer from hidden liabilities.
19. General meeting consent to the transfer. Without it, the transfer has no effect towards the company where the formation document requires consent.
20. Waiver of the right of first refusal over a business interest. Preventing a transfer from stalling because a shareholder does not respond.

Succession and company protection

21. Business interest succession provisions. Whether the interest is inherited, on what conditions and how someone not joining the company is settled with.
22. Pledge agreement over a business interest. Where the interest serves as security, most commonly for a bank.
23. Shareholder confidentiality and non-compete agreement. Clients, prices and know-how remain with the company after a shareholder leaves.
24. Beneficial owner documents. Supporting the ownership structure information recorded in the Commercial Register.

Pricing

Essential costs €1,000, Premium €1,500, as a one-off fee including tailoring to your company. Prices are final.

Full-package updates have preferential prices: €100 per month for Essential and €150 per month for Premium. To monitor selected documents only, the individual rate is €10 per document per month, so the entire package becomes worthwhile from ten documents. You can expand or reduce the scope at any time.

The decision is not permanent: you can upgrade from Essential to Premium whenever you wish for an additional €500.

The new Commercial Register Act applies from 17 August 2026

Act No. 29/2026 Z. z. takes effect on 17 August 2026, changing the rules for corporate documents entering the Commercial Register. It also expands lawyer authorisation as an equivalent alternative to a notarial deed for certain corporate documents. See lawyer authorisation of agreements for the scope and procedure.

For your documents, the implication is straightforward. Documents already signed remain valid, but those signed from now on are prepared under the new rules. This is precisely the work package updates do for you.

Authorisation is included with monitoring

Once some corporate documents require a prescribed form, a template alone is insufficient. We therefore go further. Full-package monitoring includes authorisation of two acts annually within the retainer.

Among the package documents, the law permits lawyer authorisation of the memorandum and deed of foundation, sole shareholder decisions and business interest transfer agreements. We also file the Commercial Register application and represent you in registration proceedings. This itself matters from August 2026, because an authorised adviser can no longer file for the company; only a lawyer, notary or employee may do so.

The exclusions also need to be precise. Certain general meeting resolutions of a multi-member s.r.o. require a notarial deed exclusively; we prepare the documents and file the registration application, while the notary certifies the act. Court and notary fees are excluded. Authorisation of a real estate transfer agreement is a different mechanism with different effects, covered by a separate service.

There is one condition. The benefit applies to full-package monitoring at €100 per month for Essential and €150 for Premium. If we monitor selected documents at €10 each, authorisation is charged separately, as are acts beyond two annually. We tell you the price upfront.

Buying the package is the beginning

Formation documents begin ageing on the day they are signed. This package does not. It uses the same system as our flagship contract monitoring service: continuous monitoring of legislation, case law and practice, with a lawyer verifying and incorporating every relevant finding. Your folder therefore holds wording ready for immediate use, without you having to commission the update.

A folder, without additional software

The result is not a licence or a new tool to implement and operate. The package lives in your shared folder with a clear structure and version history. The director and accountant take the current wording from it without having to ask whether it is still valid.

What the package is not

It does not provide accounting, tax or payroll services. Nor does it cover legal work on specific transactions — a company sale, investor entry or company reorganisations — or replace representation in a shareholder dispute. If these arise, sound corporate documents provide the best starting position, and we continue through a separate service.